Google Gemini vs Microsoft Copilot for nonprofits

Choose Google Gemini if…

Nonprofits already using Gmail, Google Docs and Drive

Not ideal for: Teams using Microsoft 365 as their main suite

Choose Microsoft Copilot if…

Nonprofits already on Microsoft 365 who want AI that works with their SharePoint, Outlook and Teams files

Not ideal for: Teams on Google Workspace

	Google Gemini	Microsoft Copilot
Our rating	●●●●●	●●●●●
Price	Free plan available	Free plan · (Copilot Chat); add-on US$25.50/user/month
Nonprofit offer	Gemini app and NotebookLM included at no cost in Google Workspace for Nonprofits for up to 2,000 users; discounted advanced editions add Gemini in Gmail, Docs, Sheets and Meet.	Copilot Chat included with Microsoft 365, and the Copilot add-on at a nonprofit price of US$25.50/user/month (paid yearly); Microsoft 365 Business Basic is reported to be free for nonprofits up to 300 users.
Type	Suite	Suite
Suits	Volunteer-run, Small, Medium, Large	Small, Medium, Large
Available in	🌍 Anywhere	🌍 Anywhere
Strengths	Free for eligible nonprofits, including Deep Research and Gems Enterprise data protections and admin-controlled retention Built into the apps staff already use (paid editions add Gmail, Docs and Sheets)	Chat included at no extra charge for Microsoft 365 users Strong enterprise data protection terms Works with the files you already store in Microsoft 365
Watch out for	Needs a Google Workspace for Nonprofits account Gemini inside Gmail, Docs and Sheets needs paid editions Availability varies by country and the free offer is capped at 2,000 users	Add-on costs US$25.50 per user a month at nonprofit price Nonprofit pricing varies by country and route Naming and licensing have changed, which makes it confusing
Key features	Gemini app chat assistant with Canvas and image generation Deep Research for source-backed reports Gems (custom assistants), included in the free plan	Copilot Chat included with Microsoft 365 AI in Word, Excel, PowerPoint, Outlook and Teams (add-on) Meeting summaries in Teams

Our ratings: Google Gemini: Free in Google Workspace for Nonprofits with enterprise data protection. Microsoft Copilot: Copilot Chat comes with Microsoft 365, the default choice for Microsoft-based teams.

General information, not professional advice. Prices and nonprofit offers change and our research is AI-assisted, so confirm with the vendor before you buy. Names and logos belong to their owners. Full disclaimer

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