Microsoft 365 for Nonprofits vs Zoom for nonprofits

Choose Microsoft 365 for Nonprofits if…

Organisations whose staff, funders and partners rely on desktop Word, Excel and PowerPoint

Not ideal for: Tiny volunteer-led groups that need a simple setup with no IT help

Choose Zoom if…

Organisations running webinars, training or events with many attendees

Not ideal for: Organisations already paying for Microsoft 365 or Google Workspace (Teams and Meet cover most meeting needs)

	Microsoft 365 for Nonprofits	Zoom
Our rating	●●●●●	●●●●●
Price	Free for eligible nonprofits (Business Basic)	Free plan · paid from US$14.16/user/month
Nonprofit offer	Free Microsoft 365 Business Basic for up to 300 users and about 60-75% off other plans. The free Business Premium grant ended from 1 July 2025; Office 365 E1 grants now only apply in limited cases.	50% off Zoom Workplace Pro, Workplace Business, Large Meetings add-on and Webinars (annual plans) for 501(c)(3) or international-equivalent nonprofits with an operating budget of US$10 million or less.
Type	Suite	Specialist
Suits	Small, Medium, Large	Small, Medium
Available in	🌍 Anywhere	🌍 Anywhere
Strengths	Best desktop Office apps and Excel for finance work Free Business Basic for up to 300 users Strong security and device management on Business Premium	Familiar to almost everyone Webinar and large-meeting options at half price Reliable on poor connections
Watch out for	Free grant now excludes desktop apps (Business Basic is web and mobile only) Annual commitment and price changes on 1 July 2026 More complex to set up and manage than Google Workspace	Free plan limits meetings to 40 minutes Eligibility excludes healthcare, education and 501(c)(4)/(6) groups Often unnecessary if you already pay for Teams or Meet
Key features	Outlook email at your own domain Teams chat, meetings and calling OneDrive and SharePoint file storage	Video meetings up to 30 hours on Pro Webinars up to 5,000 attendees (add-on) AI meeting summaries

Our ratings: Microsoft 365 for Nonprofits: Free Business Basic and deep discounts make it the other default suite. Zoom: The most familiar video meeting tool, at 50% off for nonprofits.

General information, not professional advice. Prices and nonprofit offers change and our research is AI-assisted, so confirm with the vendor before you buy. Names and logos belong to their owners. Full disclaimer

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