Google Workspace for Nonprofits vs Microsoft 365 for Nonprofits for nonprofits

Choose Google Workspace for Nonprofits if…

Small teams and volunteer-heavy groups who work in a browser and co-edit documents live

Not ideal for: Organisations whose funders, partners or staff depend on desktop Word, Excel and PowerPoint with complex formatting or macros

Choose Microsoft 365 for Nonprofits if…

Organisations whose staff, funders and partners rely on desktop Word, Excel and PowerPoint

Not ideal for: Tiny volunteer-led groups that need a simple setup with no IT help

	Google Workspace for Nonprofits	Microsoft 365 for Nonprofits
Our rating	●●●●●	●●●●●
Price	Free for eligible nonprofits	Free for eligible nonprofits (Business Basic)
Nonprofit offer	Free Google Workspace for Nonprofits edition for up to 2,000 users, with discounted paid editions (Business Standard from US$3.50 per user per month); available in many countries but not every country.	Free Microsoft 365 Business Basic for up to 300 users and about 60-75% off other plans. The free Business Premium grant ended from 1 July 2025; Office 365 E1 grants now only apply in limited cases.
Type	Suite	Suite
Suits	Volunteer-run, Small, Medium, Large	Small, Medium, Large
Available in	🌍 Anywhere	🌍 Anywhere
Strengths	Free for eligible nonprofits with generous storage Best real-time collaboration in a browser Easy to administer without an IT team	Best desktop Office apps and Excel for finance work Free Business Basic for up to 300 users Strong security and device management on Business Premium
Watch out for	Eligibility excludes hospitals, schools, government bodies and some fiscally sponsored groups Free edition has a 2,000-user cap and fewer security and meeting features than paid editions Weaker desktop Office compatibility than Microsoft 365	Free grant now excludes desktop apps (Business Basic is web and mobile only) Annual commitment and price changes on 1 July 2026 More complex to set up and manage than Google Workspace
Key features	Gmail at your own domain Shared Drive with pooled 100 TB storage on the free nonprofit edition Docs, Sheets, Slides with real-time co-editing	Outlook email at your own domain Teams chat, meetings and calling OneDrive and SharePoint file storage

Our ratings: Google Workspace for Nonprofits: Free for eligible nonprofits and the default office suite for most small teams. Microsoft 365 for Nonprofits: Free Business Basic and deep discounts make it the other default suite.

General information, not professional advice. Prices and nonprofit offers change and our research is AI-assisted, so confirm with the vendor before you buy. Names and logos belong to their owners. Full disclaimer

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