SuiteNo-brainerNonprofit offer

Microsoft 365 for Nonprofits

Free Business Basic for 300 users, plus 60-75% off Word, Excel and Teams apps.

Visit site ↗Pricing ↗

Top pickFree Business Basic and deep discounts make it the other default suite.

See how Microsoft 365 for Nonprofits fits your setup. Add the tools you already use.

Price

Free for eligible nonprofits (Business Basic)

Nonprofit offer

Yes

Available in

🌍Anywhere

Suits

Small · Medium · Large

Free Microsoft 365 Business Basic for up to 300 users and about 60-75% off other plans. The free Business Premium grant ended from 1 July 2025; Office 365 E1 grants now only apply in limited cases.

Register at Microsoft's nonprofit portal, get validated by Goodstack (up to about 7 business days), then claim grants and discounts in the Microsoft 365 admin centre. Existing customers must switch plans themselves at renewal.

Goodstack (formerly Percent) guide →Claim it ↗

Great for

Organisations whose staff, funders and partners rely on desktop Word, Excel and PowerPoint
Charities that need stronger device and security controls (Business Premium)
Organisations already using Teams, SharePoint, Power BI or Dynamics 365
Larger or regulated organisations needing compliance tools
Best desktop Office apps and Excel for finance work
Free Business Basic for up to 300 users

Watch out for

Tiny volunteer-led groups that need a simple setup with no IT help
Organisations that only need free email, shared files and meetings (Google Workspace may be simpler)
Teams that want to avoid annual commitments (nonprofit plans are billed annually)
Free grant now excludes desktop apps (Business Basic is web and mobile only)
Annual commitment and price changes on 1 July 2026
More complex to set up and manage than Google Workspace

Problems it solves

“Microsoft told us our free Business Premium licences are going away, what do we do now”“We need to keep using Word and Excel but can't afford full price”“Our funders send everything as Excel and Word files”“We want Teams for meetings and chat without paying”“We need to lock down our laptops and protect donor data”“I'm confused about which Microsoft nonprofit plan to pick”“I need to decide between Microsoft 365 and Google Workspace”

About Microsoft 365 for Nonprofits+

Microsoft 365 is a suite that includes Outlook email, Teams chat and video, OneDrive and SharePoint storage, and (on higher plans) the desktop Word, Excel and PowerPoint apps. Microsoft Teams is included, so it has no separate entry here. Since 1 July 2025 the free Business Premium and Office 365 E1 grants have ended; eligible nonprofits now get Business Basic free for up to 300 users and steep discounts on other plans.

Pricing: Eligible nonprofits: Business Basic free for the first 300 users (web and mobile apps, Teams, Exchange, OneDrive, SharePoint). Discounted: Business Standard US$3.50 and Business Apps US$3.50 per user per month (increased from US$3 on 1 July 2026), Business Premium about US$5.50 and Office 365 E1 about US$2.50 per user per month (approx 75% off); E3 US$9.75, E5 US$24, F3 US$2.50. Annual commitment required. Prices can vary by country and currency.

Key features+

Outlook email at your own domainTeams chat, meetings and callingOneDrive and SharePoint file storageDesktop Word, Excel and PowerPoint (Standard and above)Power BI Pro at nonprofit price and Azure creditsSecurity and device management (Business Premium)

Works with (5)+

Teams app store

ZapierPower AutomateDynamics 365Most CRMs and fundraising tools

AI features+

Microsoft 365 Copilot is available at nonprofit pricing; the amount was not confirmed in this research.

Data & privacy+

Microsoft publishes GDPR commitments and EU Data Boundary options for Microsoft 365. Free-grant availability varies by country.

How sure are we?+

Partly confirmed on the vendor's pages; some details from reputable secondary sources. Prices and nonprofit programs change often, so check with Microsoft 365 for Nonprofits before you commit. Rankings on Nonprofit Tools are never for sale.

Sources · last checked 2026-10-05