Microsoft 365 for Nonprofits vs Notion for nonprofits

Choose Microsoft 365 for Nonprofits if…

Organisations whose staff, funders and partners rely on desktop Word, Excel and PowerPoint

Not ideal for: Tiny volunteer-led groups that need a simple setup with no IT help

Choose Notion if…

Small teams that want one place for procedures, meeting notes and tasks

Not ideal for: Organisations wanting ready-made, prescriptive tools such as a CRM or email system

	Microsoft 365 for Nonprofits	Notion
Our rating	●●●●●	●●●●○
Price	Free for eligible nonprofits (Business Basic)	Free plan · paid from US$10/member/month
Nonprofit offer	Free Microsoft 365 Business Basic for up to 300 users and about 60-75% off other plans. The free Business Premium grant ended from 1 July 2025; Office 365 E1 grants now only apply in limited cases.	50% off the Business plan for eligible civil society organisations worldwide (Notion's page does not list countries); up to three workspaces per organisation.
Type	Suite	All-in-one
Suits	Small, Medium, Large	Volunteer-run, Small, Medium
Available in	🌍 Anywhere	🌍 Anywhere
Strengths	Best desktop Office apps and Excel for finance work Free Business Basic for up to 300 users Strong security and device management on Business Premium	Very flexible Free guests Pro bono consulting hours available (Notion in Motion, up to 4 hours)
Watch out for	Free grant now excludes desktop apps (Business Basic is web and mobile only) Annual commitment and price changes on 1 July 2026 More complex to set up and manage than Google Workspace	Needs setup time and discipline Discount applies per workspace (up to three) Plan covered by discount not clear
Key features	Outlook email at your own domain Teams chat, meetings and calling OneDrive and SharePoint file storage	Docs and wikis Databases with table, board and calendar views Tasks and projects

Our ratings: Microsoft 365 for Nonprofits: Free Business Basic and deep discounts make it the other default suite. Notion: Popular flexible workspace with 50% off for eligible organisations.

General information, not professional advice. Prices and nonprofit offers change and our research is AI-assisted, so confirm with the vendor before you buy. Names and logos belong to their owners. Full disclaimer

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