Specialist

Todoist

Fast, simple to-do lists and shared task lists for individuals and small teams.

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Solid optionFast, simple task lists that suit individuals more than project teams.

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Price

Free plan · paid from US$5/month (Pro, billed annually); Business US$8/user/month annual

Nonprofit offer

None found

Available in

🌍Anywhere

Suits

Volunteer-run · Small

Great for

Individuals and small teams wanting a simple task list
Volunteer coordinators managing personal and shared to-dos
Very quick to learn
Low price
Works on every device

Watch out for

Complex projects needing timelines, budgets or portfolios
Organisations expecting a guaranteed nonprofit discount
Not a full project management tool
Nonprofit discount unconfirmed
Free plan limited to 5 projects

Problems it solves

“I just need a simple to-do list my whole small team can see”“I keep forgetting follow-ups with donors and volunteers”“We need reminders for recurring tasks like reports and grant deadlines”“Our team finds big project software too complicated”

About Todoist+

Todoist is a clean task manager with due dates, reminders, projects and shared team workspaces. It works well for individuals and small teams who want a lightweight tool rather than full project management. A nonprofit discount was once offered through TechSoup, but it is not listed on Todoist's current pricing FAQ.

Pricing: Free plan includes 5 personal projects. Pro is US$5/month billed annually (US$7 monthly, US$60/year). Business is US$8/user/month billed annually (US$10 monthly, US$96/user/year). 30-day Business trial.

Key features+

Natural-language task entryProjects, labels and filtersShared team workspaces on BusinessReminders and calendar viewsApps on every platform

Works with (4)+

Google Workspace for Nonprofits

Slack

ZapierMicrosoft Outlook

AI features+

Todoist Assist and AI task suggestions in newer plans (not verified in detail).

Data & privacy+

Not confirmed in this research. Todoist states SOC 2 Type II compliance.

How sure are we?+

Partly confirmed on the vendor's pages; some details from reputable secondary sources. Prices and nonprofit programs change often, so check with Todoist before you commit. Rankings on Nonprofit Tools are never for sale.

Sources · last checked 2026-10-05