SpecialistNonprofit offer

QuickBooks Online

Well-known accounting software with nonprofit reports and a TechSoup discount in the US.

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Top pickThe best-known accounting tool, with nonprofit reports and a wide accountant base.

See how QuickBooks Online fits your setup. Add the tools you already use.

Price

Free plan · paid from US$38/month list price (Simple Start)

Nonprofit offer

Yes

Available in

🌍Anywhere

Suits

Volunteer-run · Small · Medium

US 501(c)(3) charities can get QuickBooks Online Plus or Advanced through TechSoup for a small yearly admin fee; Australian non-profits and charities are offered 50% off for 6 months.

In the US, register with TechSoup, get verified, then request the QuickBooks Online offer from the TechSoup catalogue. In Australia, contact the QuickBooks sales team (see the AU non-profit page).

Charity Digital Exchange (UK) - now run by TechSoup UK guide →TechSoup Canada guide →TechSoup Europe guide →TechSoup New Zealand guide →TechSoup UK (formerly the Charity Digital Exchange) guide →TechSoup (United States) and the TechSoup Global Network guide →Claim it ↗

Great for

US 501(c)(3) charities that want a familiar system and can use the TechSoup offer
Small organisations that need Form 990 preparation support from an accountant
Most accountants and bookkeepers know it
Deep integrations with donation and CRM tools
Classes and locations give basic fund tracking
Large discount for US charities through TechSoup

Watch out for

Organisations needing strict fund accounting with built-in restricted-fund controls
Charities outside the US, UK, Canada and Australia
Not true fund accounting
Price rises after promotional periods
Payroll and other add-ons are charged at full price
Discount terms differ by country

Problems it solves

“Our accountant wants us on QuickBooks, how do we get it cheaply as a charity?”“How do I prepare our books for the Form 990?”“We need to track grants and donations by programme”“Our treasurer keeps everything in spreadsheets and it is falling apart”“Can I get QuickBooks free or discounted through TechSoup?”“I need a statement of activities for our board”

About QuickBooks Online+

QuickBooks Online is cloud accounting from Intuit, available in the US, Canada, the UK, Australia and elsewhere. It offers nonprofit-friendly reports such as the statement of financial position and statement of activities, and classes or locations for tracking funds or programmes. US 501(c)(3) charities can access discounted subscriptions through TechSoup, and Australian charities are offered a time-limited discount.

Pricing: QuickBooks Free (US$0, launched September 2026): 1 user and 2 invoices a month, no accountant access. Simple Start lists at US$38/month, often discounted for the first months. US list prices on the official page: Simple Start US$38, Essentials US$85, Plus US$140, Advanced US$340 per month, usually shown with a promotional 50% off for 3 months. Third-party sources quote slightly different list prices for Advanced, so check at purchase. The page also appeared to list a limited Free plan, which was not confirmed elsewhere.

Key features+

Fund or programme tracking using classes and locationsNonprofit reports: statement of financial position and activitiesDonation tracking and receiptsBank feeds and reconciliationBudgets versus actualsForm 990 preparation support (US)

Works with (7)+

StripePayPal

AI features+

QuickBooks markets AI-based categorisation and automation features; details were not checked in depth.

Data & privacy+

Intuit states security and privacy practices on its website; hosting location not checked for this entry.

How sure are we?+

Partly confirmed on the vendor's pages; some details from reputable secondary sources. Prices and nonprofit programs change often, so check with QuickBooks Online before you commit. Rankings on Nonprofit Tools are never for sale.

Sources · last checked 2026-10-05